Streamline Your Migration to SAP SuccessFactors Onboarding 2.0 with PIVOT

If you’ve been putting off the move to SAP SuccessFactors Onboarding 2.0—don’t wait! The new module offers powerful benefits that can enhance and streamline your onboarding experience. With HRSC’s PIVOT rapid deployment methodology and our team’s extensive expertise, we’ll help you unlock these advantages faster, setting your organization up for a smooth and successful transition.

Why Make the Switch to Onboarding 2.0?

SAP SuccessFactors Onboarding 2.0 is built to support a more flexible and robust onboarding experience, allowing you to tailor processes to each department, division, or even country. With advanced tools like the Rules Engine, Employee Central integration, and expanded functionalities (LMS, Goals, Task Manager, Online Documents, and Electronic Signatures), your organization can deliver a unique and engaging experience for each new hire.

Considerations for a Successful Migration

Migrating to Onboarding 2.0 is an exciting opportunity to enhance your onboarding experience. With the right approach, your transition can unlock greater efficiencies and provide an even more engaging start for new hires. Here are key areas to focus on for a smooth and successful upgrade:

  • Gap Analysis: Understand the key differences between Onboarding 1.0 and 2.0, and identify any new features you may need.
  • Process Optimization: Leverage this transition to enhance onboarding efficiencies across workflows, ensuring smoother, more effective processes.
  • Dynamic Workflow Setup: With the Rules Engine, you can create adaptable workflows based on attributes like job role, department, or location, enhancing the onboarding experience.
  • Maximizing Onboarding Features: Ensure you’re making the most of available features, including the LMS, Rules Engine, Goals, Checklists, and Electronic Signatures.
  • Integration Requirements: Evaluate the impact on existing integrations (e.g., Background, ServiceNow, third-party systems) and identify automation opportunities.
  • Crossboarding and Offboarding Opportunities: Consider adding crossboarding and offboarding capabilities to enhance the employee journey (Employee Central required).
  • SCIM API Compliance: Ensure your system is on the SCIM API version of IAS for real-time onboarding synchronization.
  • Project Planning and Change Management: Incorporate a structured project plan with thorough testing, change management, and ongoing support to minimize risks.
  • Integration Testing: Validate all integrations (HR systems, payroll, and others) in dev/QA environments to avoid production issues.
  • Architecture and Data Requirements: Prepare a solution architecture, update recruiting processes for required data fields, and gather data requirements for EC mini master setup.
Onboarding 1.0 vs. Onboarding 2.0: Key Functional Differences

Understanding the improvements and added functionalities in SAP SuccessFactors Onboarding 2.0 can help you make a fully informed decision about your migration. Below is a high-level comparison of key features, showcasing the advancements and added value Onboarding 2.0 offers over Onboarding 1.0.

Key Dates for Migration

SAP SuccessFactors Onboarding 1.0 will reach its end of life soon, with specific milestones provided by SAP to help organizations plan their transition effectively:

  • End of Development: May 21, 2021
    SAP stopped enhancing Onboarding 1.0 at this milestone. While high-priority bugs are still addressed, organizations are encouraged to begin planning their migration.
  • End of Maintenance: November 6, 2025
    After this date, SAP will no longer provide bug fixes or patches for Onboarding 1.0, though they will continue to answer how-to questions. Organizations are advised to adopt alternative methods as soon as possible.
  • Deletion Date: June 6, 2026
    SAP SuccessFactors Onboarding 1.0 will be permanently deleted and unavailable for productive use. By this date, your organization should be fully transitioned to Onboarding 2.0 or an alternative solution.
Note: Future dates are subject to change. Please stay updated on SAP announcements to ensure compliance with the latest migration timelines.
Why Choose HRSC’s PIVOT Solution for Migration?

Our PIVOT rapid deployment solution is designed to deliver an efficient, customized migration experience by balancing standardization and tailored solutions. Through years of expertise, we’ve streamlined and standardized 70% of the core elements needed for SAP SuccessFactors Onboarding 2.0, allowing us to implement those foundational components quickly and seamlessly. This approach covers essential onboarding functions that most organizations require, providing a reliable and cost-effective base.

For the remaining 30%, we work closely with clients to customize and configure the unique features that align with their specific needs and organizational nuances. This blended approach accelerates your onboarding deployment, reducing both time and cost, while ensuring a tailored experience that meets your unique HR requirements.

Here’s what you can expect:

  • Accelerated Time to Value: Minimize downtime with a structured and efficient migration process.
  • Cost Predictability: Our fixed-price solution ensures budget clarity, allowing for better financial planning and no unexpected costs.
  • Enhanced User Adoption: By engaging stakeholders throughout the migration process and simplifying workflows, PIVOT ensures faster, more enthusiastic user adoption.
  • Comprehensive Support: From initial planning and change management to testing, training, and deployment, our team of experts provides guidance and hands-on support every step of the way.
Start Your Journey to Enhanced Onboarding Today

Ready to take your onboarding process to the next level? With PIVOT, HRSC’s rapid deployment methodology, you can transition seamlessly to SAP SuccessFactors Onboarding 2.0, empowering your organization with a robust, scalable, and personalized onboarding solution.

Contact us today to learn more about our PIVOT migration services and schedule a consultation. Together, let’s make your onboarding process a true competitive advantage.

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